WHAT TO EXPECT DURING OUR INITIAL CONSULTATION
The first step in booking our event planning, design and/or coordination services involves an initial consultation, also known as a discovery call. These calls are around 30-45 minutes and can be done over the phone, in person, or through Zoom. All methods work well and we try to make it as easy as possible by being accessible in a variety of ways.
The purpose of the consultation is to find out more about your wedding or special event so we can determine what services you may need or how we can assist you. The more questions you ask or the more details we cover the longer the consultation will be. Schedule a phone consultation when you know you have at least 30 minutes without any distractions so that we can make the most of our time without interruptions.
If you are just getting started or have been planning for a while and feel like you may need some professional guidance, or you are trying to decide if hiring an event or wedding planner is right for you, a consultation is a great way to get all your questions answered so you can make an informed decision.
A consultation not only helps us understand what you need but it also allows us to get to know more about each other which will determine if we are good fit to partner together.
Here are some things to keep in mind to help you prepare for our call.
Review list of packages and services which you can find here. It's a good idea to have a basic idea of what types of services you are looking for.
Follow us on Instagram to see more about who we are, get inspiration and see photos from our past weddings @gatheringsforgoodevents.
Write down questions you want to ask about our services, pricing and/or packages.
Decide what a realistic budget is for your wedding or event.
Gather information about any event/wedding details you have in mind or anything you have already secured such as your venue or event vendors.
Below are some of the things that will be discussed during our consultation.
What type of event you are planning (meeting, fundraiser, wedding, etc)
Details and logistics - the date of your event, time, location and number of guests,
The theme, style or vision you have for your event.
The purpose of your event (if not a wedding) and what feeling you want your guests to have during the event. What is the outcome you hope to achieve.
What services you are looking for that we can provide. (What services are most needed and would be the most beneficial to you.)
Personal questions about you, your background, where you live, etc. If you are planning a wedding, we will also ask how you and your fiance met, when you got engaged and how he or she proposed!
Also if you are planning a wedding, we may ask about your families, parents and people closest to you. We'll discuss details about your wedding party and who will be most involved in the planning process. (Your, your fiance, your parents, etc).
What is the event or wedding budget. We will discuss all event services and prices so you have a clear understanding of what we can offer. We will then discuss your budget and how much you are able to spend on these services. You can estimate if you are not sure exactly how much you can spend. It helps to have a number you are comfortable with in mind.
Towards the end of the conversation we will summarize what we discussed to make sure we have all the details correct and begin putting together a detailed proposal for you! By the end of the call you will have everything you need to make a well informed decision and see the value in hiring us to help with your wedding or special event!
We can't wait to help bring your vision to life!
Schedule a discovery call with us today and let's get started!
Follow us on Instagram @gatheringsforgoodevents